• Business Services

    2016 Budget Advisory Task Force 

  • Meeting Materials

     

    Meeting 1 (Feb. 23)

    • Agenda - Engaging stakeholders in financial planning  
      • Welcome and introductions 
      • Review charge and expectations
      • Next Generation EPS 
      • Public Education Finance in MN and impact in EPS
      • Resources Alignment
      • Value Prioritization
      • Next Steps
    • Meeting Recap - The group reviewed its charge and heard an overview of the district’s Next Generation Strategic Plan from Superintendent Ric Dressen. Margo Bauck, director of business services, then presented a primer on the how schools are financing in Minnesota, and how that relates to Edina Public Schools finances. After reviewing multi-year budget forecasts for the district as well as a history of budget adjustment processes in the past, the task force split into smaller groups and spent time prioritizing from two lists of options for budget reductions, one representing district-wide options, the other elementary/secondary options. The purpose of the exercise was not to focus on specific numbers and dollars to cut, but rather to identify options funding areas that are most and least valued. From here the group will begin to prioritize potential adjustments, including budget reductions, reallocations and revenue generators.    
     


    Meeting 2 (Feb. 29)

    • Agenda - Engaging stakeholders in financial planning  
      • Review charge and expectations
      • Review BATF Meeting 1 information and input
      • Discussion additional financial data
      • Advance budget alignment options
      • Next Steps
    • Meeting Recap At its second meeting, the Budget Advisory Task Force (BATF) reviewed additional budget data, including how district expenditures compare with other metro schools districts. BATF members then assessed draft recommendations of approximately $600,000 in budget adjustments developed by administration. These draft recommendations were based on priorities determined by the task force last week as well as prior year budget discussions. Working in small groups, task force members used the information to provide further feedback on opportunities and challenges to the draft adjustments. Administration then presented additional adjustment considerations for budget reduction, reallocation and/or revenue generation. BATF teams were charged with prioritizing the considerations and providing additional insights, which administration will then process and combine with the draft adjustments to create a total recommendation package that totals between $750,000 to $1 million for 2016-17.
     


    Meeting 3 (March 8)

    • Agenda - Engaging stakeholders in financial planning  
      • Review BATF Meeting 2 information and input
      • Review 2016-17 Draft Budget Adjustment Recommendations
      • Consider Resource Alignment Options for 2017-18 and beyond
      • Next Steps
    • Meeting Recap - At its third and final meeting, the BATF reviewed a revised list of draft budget adjustments recommendations for 2016-17. The recommendations, which include reductions, reallocations and revenue opportunities and total $735,200, were developed by administration and based on priorities and ideas shared by the task force in previous meetings. The group reached a general consensus with most members giving the recommendations a "green light" to move forward, and some giving their approval but encouraging the administration to clarify some items for the public. The recommendations, along with feedback from the task force on challenges and strengths, will now be reviewed and receive further input by district leadership and the School Board Finance Committee. Administration will present recommendations to the School Board for discussion at its meeting on March 14.

      After reaching consensus on recommendations for 2016-17, the task force then moved to exploring options for resource alignments in the future. Members were asked to provide input and help generate new ideas in four key areas: revenue and partnership, alignment and reallocation, change and communications, and Edina Excellence. This input will guide district leaders as they continue explore ways to better align financial resources to help advance the implementation of the district's Next Generation Strategic Plan while continuing its commitment to fiscal stewardship.