• FATF Meeting Materials 

  • Meeting 1 (Aug. 26) 

    • Agenda - Setting the Stage for the Next Generation of EPS Facilities 
      • How we got here: Next Generation of EPS Strategic Plan 
      • Process 
      • Expected Outcomes 
    • Meeting Materials
    • Meeting Recap - The Facilities Advisory Task Force (FATF) held its inaugural meeting to analyze pertinent information and consider options for facilities to meet the need of EPS' Next Generation learners. After a review of the group's charge and meeting process, the FATF participated in team development activities to get to know one another better and encourage group engagement, during which they discussed what school was like for them and how their experience was different from school today. Members also identified any preconceptions they had about current EPS facilities. The FATF then heard from Superintendent Ric Dressen and Director of Teaching & Learning Randy Smasal on the history of Edina Public Schools and the Next Generation Strategic Plan.  

    Meeting 2 (Sept. 2)

    • Agenda - Setting the Stage for the Next Generation of EPS Facilities 
      • Current Buildings (age, capacity, needs assessment)
      • Fitness, Physical Education & Activity/Athletic Spaces
      • Givens (plans already in place or in process) 
        • Safety & Security
        • Maintenance
        • Alternative Transportation Site
      • Community Input
      • Financing Options
      • Grade Configuration Plans
      • Current Next Generation Spaces in EPS
      • Data Review
      • Next Generation Design Options
    • Meeting Recap - The FATF reviewed a host of relevant data, including: specifications, challenges and needs of current buildings as well as fitness, physical education and activities/athletics spaces; existing reports and work in progress related to safety and security, maintenance, and an alternative transportation site; community survey data; financing options; and a review of the most recent 2003 facilities bond referendum projects.  FATF members then heard about Next Generation efforts, including future grade configurations, and a look at some current innovative spaces already in use in EPS.  

    MEETING 3 (Sept. 9) 

    • Agenda - 
      • Exploring Next Gen Spaces
      • Processing Data and Values Assessment (small group exercise)
    • Meeting Recap - The FATF first heard examples of Next Generation learning spaces and discussed what is relevant and appropriate for Edina Public Schools. They they worked in small groups, reviewing draft options on for key program areas, including K-12, early learning, community education, athletic/activity spaces, safety and security, and maintenance. The groups were charged with assessing all of the data they have received to this point and developing a potential package of between $100 and $125 million. The groups shared their choices and rationales, to which some common themes and values emerged: 
      • Equitable distribution of basic + flexible spaces K­-12
      • Early childhood and specialized spaces as needed
      • Safety and security, but incorporate into basic upgrades
      • Maintenance and Flexible Furniture as part of flexible learning spaces  

    Administration will use this value assessment to help frame potential options for the group to evaluate and discuss at future FATF meetings. 

    MEETING 4 (Sept. 16)

    • Agenda - 
      • Small Group Exercise 1 (BG5 / Secondary Options) - SWOT Analysis
      • Processing Refined BG5 and Secondary Options 
      • Additional Challenge Areas - assessment and valuation
    • Meeting Recap - The Facilities Advisory Task Force (FATF) continues its work to assess and prioritize options to meet the needs of EPS' Next Generation learners. Based on their previous assessments and feedback, the FATF spent their fourth meeting further evaluating facility options. As their was general consensus to pursue equitable facility upgrades K-12, the first exercise had them assessing the strengths and weaknesses of Birth-Grade 5 and Secondary (middle school and high school) options. The second half of the meeting was left for providing input and feedback on additional challenge areas, including wellness center / athletic space needs, adult learning / training space needs, additional maintenance needs, an alternative transportation department site, and investigating private sponsorships of district spaces. Administration will review the input provided and return next week to the FATF with refined facility options for further prioritization.  

    MEETING 5 (Sept. 23)

    • Meeting Recap - The Facilities Advisory Task Force (FATF) continues refining options for district facilities to meet the needs of EPS' Next Generation learners. At their fifth of six meetings, the FATF further reviewed options for the district's indoor and outdoor facilities. First, the group reviewed K-12 space options. At the elementary level, the FATF reviewed improvements that allow for more flexible learning spaces, safety and security updates, potential additions for increased specialist spaces, and ways to address maintenance needs. At the middle schools, the team assessed how to utilize spaces that will become available once ninth grade moves to the high school, in ways that provide a variety of flexible learning spaces for all middle school learners, safety and security updates, and maintenance upgrades. For the high school, discussions focused on additional space needs to accommodate ninth grade being incorporated into the high school, renovations that allow for a variety of learning opportunities, safety and security updates, and maintenance updates. Discussions then moved to other areas about which administration needs further input, including spaces for early childhood and adult learning, and athletic spaces. Athletic spaces incorporated a potential addition at the high school for increased gymnasium and fitness spaces, both to accommodate more students (i.e. ninth grade) and to accommodate limitations of current athletic and activity team needs. Concerns about the condition of current fields and the possibility of adding artificial turf (both for safety and to extend the use of the fields) were discussed.  Administration will now review the input provided and return for the FATF's final meeting on Sept. 30 with additional information requested by the group as well as draft recommendations on key needs and priorities for members to discuss. The goal of the last meeting is to reach consensus on recommendations to be forwarded to the administration and School Board.     

    MEETING 6 (Sept. 30)

    • Agenda - 
      • Additional discussion/information sharing on additional areas (fields/turf, activity center, early childhood)
      • Consensus Building on draft recommendations, additional items for consideration
    • Meeting Recap - The Facilities Advisory Task Force (FATF) spent its final meeting on Sept. 30 holding additional discussions to clarify some areas (athletic fields/turf, activity center at EHS, and early childhood space). Following the discussions, the group reviewed draft recommendations as drafted by administration. The draft recommendations were compiled from previous discussions and data sharing of the FATF and were grouped into three categories: Foundational Improvements ­about which there has been some previous general agreement; Additional Improvements that needed additional clarity and insight (as presented earlier in the meeting); and Unmet Needs, which identified additional elements under consideration by the Administration/School Board. The group spent time discussing, debating and modifying the recommendations in an effort to reach consensus on the first two categories. They then discussed and assessed the last category of options. The final FATF Report, slated to be presented to the School Board on Oct. 6, will include the areas for which consensus was reached, while also including “additional options” with areas that did not achieve consensus but did receive majority support. The report will also include additional considerations (i.e., issues, concerns, suggestions) that the administration should take into account in developing a referendum proposal. These recommendations, options and considerations will be used as representative community input by the administration and School Board as they develop a possible 2015 bond referendum proposal. The Board is expected to hold a first reading on a proposal at its meeting on Oct. 20.